Vacancies

Vice Chair REQUIRED 

Duties and responsibilities of the Vice Chair 

• This is a great learning opportunity, as most PTA Trustees only stay in post for 3 years. You would work closely with the Chair for as long as you want.  This is seen as a development post, in which you will have the chance to step down or stand for Chair in the next couple of years.

• Responsibilities include:

• Deputising decisions in situations where the Chair can not

• Upholds the constitution and any regulations set by Charities Commission, Parent Kind and Wakefield Council (Small Lotteries Licence)

• Be involved in funding applications or shadow the Chair when submitting

• Help the Chair with Report Writing for AGM

•  Learn how to steer meetings and delegation of tasks between volunteers 

• Maintain positive relationships with all trustees and volunteers by effective communication, motivating volunteers and recruiting new volunteers

• Learn current policies and procedures that in, in place and have been set by the current PTA

• Work closely with the Headteacher 

• Training online via Parent Kind is available to support this role

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Chair - AGM

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Main purpose of the PTA Chair 

The PTA Chair directs your committee’s meetings, making sure everyone’s views are heard, and that everyone is involved in the meeting. They should make sure all committee members are familiar with the association’s constitution, model policies if applicable, and their role and responsibilities as a committee member (and trustee, if your PTA is registered as a charity). The PTA Chair also holds the casting vote where there is tied vote. This usually defers the decision to the following meeting, allowing committee members more time to consider and discuss the matter.

Duties and responsibilities of the PTA Chair

• Prepares for meetings (with the Secretary) 

• Invites committee members, parents, and staff to PTA committee meetings 

• Suggests items for the agenda 

• Identifies outstanding items from the last meeting 

• Prepares introductions for any new committee members attending 

• Sets the ground rules for meetings, and makes sure they are inclusive and efficient 

• Delegates tasks to other committee members and volunteers, and checks they’re completed 

• Liaises with the school, and requests a​‘wish list’ for the PTA committee to use when deciding which projects to fund 

• Ensures the committee fulfils its role in respect of the governance of the association as set out in its constitution – for example, holding an AGM, electing committee members, working with the Treasurer to ensure annual returns are completed if the PTA is registered as a charity 

• Ensures any decisions made are clear, fit the objectives of the association, and are made by agreement of the committee as per your PTA’s constitution

• The PTA Chair cannot make decisions alone: all decisions must be made by the whole PTA committee

• Writes the annual report for the association (with the Secretary)

• Writes the Chair’s report for the AGM

• Can be a signatory on the PTA bank account (along with at least one other committee member)

• Makes sure the association is GDPR-compliant.

Key skills

• Confident and assertive – able to control meetings and call them to order when necessary, making sure everyone has an opportunity to speak

• Able to remain impartial – ensures contributions are brief and that everyone’s views are respected

• Calm, friendly and approachable – as the main point of contact for the PTA for all members, the PTA Chair must be inclusive, and make sure everyone feels welcome

• Organised and able to delegate – most PTAs organise a lot of activities. The PTA Chair should make sure the workload is shared and that tasks are completed as agreed

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Treasurer- AGM

Main purpose of the PTA Treasurer

The PTA Treasurer ensures accurate financial records are kept, and that best practice procedures are followed for counting money, banking, and making payments. They should keep your committee updated with regular reports, and ensure end-of-year reports are completed for the association’s AGM and, if your PTA is registered as a charity, the relevant Charity Commission’s annual return.

If you have co-Treasurers, both individuals are equally responsible for carrying out the role. If you have a vice-Treasurer, they will deputise for the PTA Treasurer, and carry out the role if the Treasurer is absent or steps down from their position.

Duties and responsibilities of the PTA Treasurer

• Keeps accurate, up-to-date financial records

• Presents financial updates at each committee meeting

• Manages the PTA bank account, and holds the association cheque book

• Arranges changes of signatories on the association bank account

• Manages different payment platforms 

• Ensures all bank cards, cheque books, and paying-in books are accounted for and obtained from any individual leaving the PTA

• Ensures best practice procedures are followed for counting and banking money after events 

• Makes approved payments

• Ensures procedures for making approved payments and claiming approved expenses are followed by all committee members

• Prepares the annual Treasurer’s report for your AGM and arranges an independent examination of the association’s accounts

• Completes the relevant Charity Commission’s annual return if your PTA is registered as a charity

• Manages Gift Aid (or assists the committee member responsible for managing Gift Aid)

• Ensures committee members have read a copy of your association’s insurance policy summary, which should detail cash cover, and that they adhere to any guidelines contained in the document

Key skills

• Basic understanding of bookkeeping – able to maintain accurate records of income and expenditure

• Organised with an eye for detail – big events involve counting a lot of small change. The Treasurer leads the​‘money’ team, making up floats, and collecting money from various stalls 

• Calm, approachable, and a team player – able to remain calm during busy times. Ensure they don’t work in isolation by communicating regularly with the rest of the committee.

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Secretary - AGM

Main Role of the PTA Secretary

The PTA Secretary supports the PTA committee to build effective communication links between the school and the association. They also maintain accurate records.

Duties and responsibilities of the PTA Secretary

• Prepares for meetings (with the PTA Chair)

• Takes minutes at meetings, recording attendance, action points, decisions, and proposals

• Circulates approved minutes, along with a reminder of any actions agreed

• Maintains association records

• Makes sure the association is GDPR-compliant

• Updates trustee details with relevant charity commission (as appropriate)

• May be a signatory on the PTA bank account (along with at least one other committee member)

• Handles the association’s correspondence 

Key skills

• Organised and efficient – keeps accurate records in a format that can easily be handed over to a successor

• Good listener – able to identify key discussion points, actions, and agreements at meetings to accurately record in minutes

• Calm, friendly, and approachable – able to communicate confidently with the school and the committee members 

Uniforms Officer (Emma Lee/Louise Brooks Appointed) 

Duties and responsibilities of the Uniform Officer Volunteer

• We need someone enthusiastic to run our growing uniform sales! Your responsibilities will include 

• Managing the PTA uniforms dedicated Gmail inbox

• Ensuring quick order fulfilment for new uniform requests

• Fulfilling requests from the stock at our storage container (located on school grounds)

• Arranging appropriate collection of orders from reception

•  Liaising with treasurer for cash taken and bank transfers arranged

• Arranging termly uniform sales with the help of the committee

• Ensuring that GDPR and Finance Policies are being upheld

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Marketing Officer - (Kat Broadhead Appointed) 

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Duties and responsibilities of the Marketing Officer Volunteer

• We need someone with a creative flare to help us to advertise our school events!

• Your duties will include:

• Creating posters for events (currently using Canva)

• Creating a layout for our termly newsletter with content to be provided to you by the committee 

• Creating order forms for fundraising events

• Ensuring that GDPR Policy is being upheld

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Social Media Moderator - (Vicci May Appointed/Kat Broadhead)

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Duties and responsibilities of the Social Media Moderator Volunteer

• We need someone with great communication skills to manage and grow our presence on social media!

• Your duties will include:

• Posting to our Twitter page

• Posting to our new Facebook page (currently in development)

• Moderating both social media platforms to ensure content and comments remain appropriate and that GDPR policies are upheld. 

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Year Group Communication Leads- Applications Open 24/25

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Duties and responsibilities of the Year Group Communication Leads

• Each year we receive feedback relating to the distribution of PTA funds among year groups and we’d love to improve this by making sure the needs of every year group are heard! 

• Your duties will include:

• Communicating PTA news and events from the PTA whatsapp channel out to your child’s specific year group chat.

• Attending half-termly face-to-face PTA meetings or nominating someone to attend in your place where possible.

• Ensuring that GDPR Policy is being upheld

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